Job Description

Job ID: 20250028 C(A45)AH

Position: Assistant Project Director (Real Estate)

Company background: Singapore listed company, Real Estate (Singapore, Malaysia and Australia)

Salary: MYR12,000 – MYR22,000

Working location: Lebuh Noordin, Penang

Working day Mon - Fri

Working hours 9am to 6pm

 

1. Project Planning & Execution

• Oversee the entire project lifecycle from concept to completion, ensuring alignment with regulatory requirements, budget constraints, and quality standards.
• Develop project execution plans, define project scope, and establish key deliverables, timelines, and resource allocation strategies.
• Drive the coordination of design development, procurement, and construction activities to achieve seamless execution.

2. Regulatory Compliance & Approvals

• Manage the submission process and liaise with relevant authorities to obtain necessary approvals, ensuring full compliance with local building regulations, safety codes, and statutory requirements.
• Monitor and implement industry standards such as CONQUAS, Green Mark Certification, Buildability & Constructability Scores, and other quality benchmarks based on the country’s recognized accreditation.

3. Contract Administration & Project Governance

• Review and manage project contracts, ensuring compliance with contractual terms, risk management protocols, and legal obligations.
• Work closely with procurement and legal teams to negotiate contract terms with consultants, suppliers, and contractors.
• Oversee contract execution, manage and monitor claims from all project stakeholders, and handle variations, extensions, and dispute resolutions efficiently.

4. Construction & Site Management

• Lead site operations, overseeing contractor performance, construction progress, and adherence to safety and quality standards.
• Conduct regular site inspections, ensuring effective issue resolution and proactive risk mitigation.
• Implement project control measures to track progress, identify deviations, and maintain project timelines.
• Implementation of Quality control system to ensure that the development is constructed according to highest quality standards.

5. Project Administration & Cost Control

• Develop and manage project budgets, ensuring cost efficiency and effective resource allocation without compromising quality.
• Review and approve progress claims, change orders, and payment certifications in alignment with contractual terms.
• Maintain comprehensive project documentation, including meeting minutes, progress reports, and compliance records.

6. Stakeholder Coordination & Communication

• Serve as the primary liaison between project consultants, site teams, contractors, and key stakeholders.
• Conduct regular project meetings to review milestones, resolve technical issues, and align expectations.
• Provide strategic direction and ensure clear, consistent communication across all project phases.

7. Risk Management & Problem-Solving

• Identify potential risks and implement proactive mitigation strategies to minimize disruptions and project delays.
• Analyze site conditions, project constraints, and regulatory requirements to develop effective contingency plans.

8. Final Project Handover & Defects Management

• Oversee the Temporary Occupation Permit (TOP) and Defects Liability Period (DLP) processes, ensuring successful project completion.
• Manage defect rectifications and warranty claims in collaboration with contractors and consultants.
• Ensure smooth handover and documentation submission for final project close-out.

9. Additional Responsibilities

• Undertake other tasks as assigned by the company to support overall business objectives and operational excellence.
• Ability to travel if required for projects in other countries

 

Job Requirements:

1. Educational Background & Professional Experience

• Bachelor’s degree in Architecture, Civil Engineering, or Structural Engineering from a recognized institution.
• Minimum 10 years of project management experience with a proven track record in delivering large-scale residential and commercial projects.

2. Industry Knowledge & Technical Expertise

• Strong understanding of construction methodologies, contract administration, project financing, and site management best practices.
• Extensive experience with local construction cost structures, procurement processes, and regulatory compliance.
• Proficiency in Revit and AutoCAD for project planning and coordination.

3. Contract & Commercial Management

• Experience in administering construction contracts, managing claims, variations, and contract disputes.
• Strong negotiation skills to liaise with vendors, consultants, and contractors.

4. International Project Experience

• Prior experience in managing overseas projects is highly advantageous.
• Willingness to travel internationally as required for project execution and stakeholder engagement.

5. Key Competencies

• Leadership & Decision-Making: Ability to lead project teams and make strategic decisions.
• Problem-Solving & Risk Management: Proactive in identifying and resolving project challenges.
• Stakeholder Engagement: Strong communication and collaboration skills to engage with senior management, contractors, and external partners.
• Adaptability & Commitment: Able to work independently while ensuring projects meet time, cost, and quality objectives.

Interest parties may wish to send in your resume to huiling.aik@nalagroups.com

or whatapps for more details at http://wa.me/60147362581