Job Description
Job ID: 20250028 C(A45)AH
Position: Assistant Project Director (Real Estate)
Company background: Singapore listed company, Real Estate (Singapore, Malaysia and Australia)
Salary: MYR12,000 – MYR22,000
Working location: Lebuh Noordin, Penang
Working day Mon - Fri
Working hours 9am to 6pm
1. Project Planning & Execution
- Oversee the entire project lifecycle from concept to completion, ensuring alignment with regulatory requirements, budget constraints, and quality standards.
- Develop project execution plans, define project scope, and establish key deliverables, timelines, and resource allocation strategies.
- Drive the coordination of design development, procurement, and construction activities to achieve seamless execution.
2. Regulatory Compliance & Approvals
- Manage the submission process and liaise with relevant authorities to obtain necessary approvals, ensuring full compliance with local building regulations, safety codes, and statutory requirements.
- Monitor and implement industry standards such as CONQUAS, Green Mark Certification, Buildability & Constructability Scores, and other quality benchmarks based on the country’s recognized accreditation.
3. Contract Administration & Project Governance
- Review and manage project contracts, ensuring compliance with contractual terms, risk management protocols, and legal obligations.
- Work closely with procurement and legal teams to negotiate contract terms with consultants, suppliers, and contractors.
- Oversee contract execution, manage and monitor claims from all project stakeholders, and handle variations, extensions, and dispute resolutions efficiently.
4. Construction & Site Management
- Lead site operations, overseeing contractor performance, construction progress, and adherence to safety and quality standards.
- Conduct regular site inspections, ensuring effective issue resolution and proactive risk mitigation.
- Implement project control measures to track progress, identify deviations, and maintain project timelines.
- Implementation of Quality control system to ensure that the development is constructed according to highest quality standards.
5. Project Administration & Cost Control
- Develop and manage project budgets, ensuring cost efficiency and effective resource allocation without compromising quality.
- Review and approve progress claims, change orders, and payment certifications in alignment with contractual terms.
- Maintain comprehensive project documentation, including meeting minutes, progress reports, and compliance records.
6. Stakeholder Coordination & Communication
- Serve as the primary liaison between project consultants, site teams, contractors, and key stakeholders.
- Conduct regular project meetings to review milestones, resolve technical issues, and align expectations.
- Provide strategic direction and ensure clear, consistent communication across all project phases.
7. Risk Management & Problem-Solving
- Identify potential risks and implement proactive mitigation strategies to minimize disruptions and project delays.
- Analyze site conditions, project constraints, and regulatory requirements to develop effective contingency plans.
8. Final Project Handover & Defects Management
- Oversee the Temporary Occupation Permit (TOP) and Defects Liability Period (DLP) processes, ensuring successful project completion.
- Manage defect rectifications and warranty claims in collaboration with contractors and consultants.
- Ensure smooth handover and documentation submission for final project close-out.
9. Additional Responsibilities
- Undertake other tasks as assigned by the company to support overall business objectives and operational excellence.
- Ability to travel if required for projects in other countries
Job Requirements:
1. Educational Background & Professional Experience
- Bachelor’s degree in Architecture, Civil Engineering, or Structural Engineering from a recognized institution.
- Minimum 10 years of project management experience with a proven track record in delivering large-scale residential and commercial projects.
2. Industry Knowledge & Technical Expertise
- Strong understanding of construction methodologies, contract administration, project financing, and site management best practices.
- Extensive experience with local construction cost structures, procurement processes, and regulatory compliance.
- Proficiency in Revit and AutoCAD for project planning and coordination.
3. Contract & Commercial Management
- Experience in administering construction contracts, managing claims, variations, and contract disputes.
- Strong negotiation skills to liaise with vendors, consultants, and contractors.
4. International Project Experience
- Prior experience in managing overseas projects is highly advantageous.
- Willingness to travel internationally as required for project execution and stakeholder engagement.
5. Key Competencies
- Leadership & Decision-Making: Ability to lead project teams and make strategic decisions.
- Problem-Solving & Risk Management: Proactive in identifying and resolving project challenges.
- Stakeholder Engagement: Strong communication and collaboration skills to engage with senior management, contractors, and external partners.
- Adaptability & Commitment: Able to work independently while ensuring projects meet time, cost, and quality objectives.
Interest parties may wish to send in your resume to huiling.aik@nalagroups.com
or whatapps for more details at http://wa.me/60147362581